|Oregon Medical School Admission and Advanced Standing Committee||1950's|
I was impressed that Paul knew there was a Robert's rule pertaining to the absence of the chair, and as the newly-appointed curriculum committee chair of-the-day, I thought I should review Robert's rules myself. The OHSU school of medicine website on committees led me to this document. It's on the one hand a very tedious set of rules. On the other hand, it represents a time-tested means for a group to come to a decision on matters important to an organization. However, there are a few areas that I noticed where this document may need some updating.
First, it mentions specifically a lot of papers, here are three examples:
Next, there is this bit about everybody needing to sign the document physically:
Can we amend this to say we can 'sign' by a form of electronic signature - in many cases now a reply from a personal email account with a signature block is what is required.
The last bit I found that needs updating pertains to remotely logging into a meeting (I found this on FAQ about parlimentary procedure):
I'm thinking that as time goes along, remote log in to meetings via web or phone will become more the norm than the exception. I haven't been to a curriculum committee meeting in over a year where someone wasn't logging in remotely. I think this one should be changed so the default is that remote login of any sort in real-time should be considered present and able to vote. Being absent and voting only by email, is probably along the lines of mail-in votes, and probably should be prohibited. As the rules don't mention video login or VOIP logins at all, I think this rule needs updating as well.
As I'm not a parlimentary expert, I'm not sure if these issues have already been addressed, I'm just going by what my school of medicine references as the rules we abide by. It's overall a good system, it just needs a bit of a nudge into the twenty first century. Please leave your thoughts or any updated parliamentary rules links you are aware of below.